The Veterans Health Administration as a Wicked Problem

David C. Aron, MD, MS

The Veterans Health Administration as a Wicked Problem — A commentary on Reforming the Veterans Health Administration — Beyond Palliation of Symptoms by Brett P. Giroir, M.D., and Gail R. Wilensky, Ph.D., N Engl J Med 2015; 373:1693-1695.

A recent article in the New England Journal of Medicine by the co-chairs of a blue ribbon panel summarizes the panel’s assessment of the Veterans Health Care System in light of recent scandals related to access to care, quality of care, and falsification of data. (http://www.nejm.org/doi/full/10.1056/NEJMp1511438) The title alone: “Reforming the Veterans Health Administration — Beyond Palliation of Symptoms” promises that recommendations will get to the “root causes” of VHA’s problems and identify real solutions. Unfortunately, the identification of problems is too shallow and doesn’t really get at their complexities and interdependencies. The report doesn’t adequately address the conflicting interests and political power of stakeholders nor does it deal with the issues of how and why the VA got to where it is now.  Thus, it is not at all surprising that the report notes that it includes numerous operational recommendations for the near term, few of which are unexpected. They are not only expected, they have been known for years. For example, the need for more exam rooms and increased staff-to-patient ratios to enhance physician productivity was noted in the Advanced Clinic Access initiative, a prior national VA effort to improve access beginning more than 15 years ago. (http://www.researchgate.net/profile/Mark_Meterko/publication/228478818_The_implementation_and_effectiveness_of_advanced_clinic_access/links/00b7d526555e853f00000000.pdf)

The key question is: if the problems were known, why have they not been addressed successfully?  First, as noted in the report, VHA is one of the largest health care systems in the US and size alone (9.1 million enrollees, 20,000 physicians, 1600 facilities, 288,000 employees) brings with it the challenges of minimizing undesired heterogeneity. In addition the various conflicting interests play out in a dynamic environment where how you got to where you are matters. This is path-dependence writ large.  All of these and other factors contribute to making the situation intractable and resistant to solution. In fact, the situation meets the criteria for constituting a “wicked problem.”

Rittell and Weber, two urban planners, described a class of problems that they called wicked. These wicked problems had a number of characteristics:

  1. There is no definitive formulation of a wicked problem
  2. Wicked problems have no stopping rule
  3. Solutions to wicked problems are not true-or-false, but good-or-bad
  4. There is no immediate and no ultimate test of a solution to a wicked problem
  5. Every solution to a wicked problem is a “one-shot operation”; because there is no opportunity to learn by trial-and-error, every attempt counts significantly
  6. Wicked problems do not have an enumerable (or an exhaustively describable) set of potential solutions, nor is there a well-described set of permissible operations that may be incorporated into the plan
  7. Every wicked problem is essentially unique
  8. Every wicked problem can be considered to be a symptom of another problem
  9. The existence of a discrepancy representing a wicked problem can be explained in numerous ways. The choice of explanation determines the nature of the problem’s resolution
  10. The planner has no right to be wrong

http://www.ask-force.org/web/Discourse/Rittel-Dilemmas-General-Theory-Planning-1973.pdf

These characteristics describe VHA in a nutshell and make clear why the panel’s recommendation: “First, the urgent need for strategic vision and dynamic decision making argues for a new VHA governance board that is representative, expert, empowered, and relatively insulated from direct political interactions” is not only laughable in the current hyperpolarized political environment, but likely to be nearly if not totally impossible.

How is the VA a wicked problem? For brevity’s sake, I will touch on only a few of the characteristics. First, VA has numerous stakeholders who perspectives differ and objectives conflict.  These include not only veterans and their families, but also their representatives in veteran service organizations, members of Congress, employees both unionized and non-unionized, professional and non-professional, the media, auditors, medical schools and other professional schools, and taxpayers, just to name a few.  For some members of Congress, VHA is a source of jobs for constituents; any attempt to realign facilities with need is resisted.  Similarly, unions are resistant to efforts that might result in staffing reductions. Physicians are recruited to VHA often come because they want to do research and teaching as part of their job. The current focus of attention leading to the blue ribbon panel is related to access to care.  However, although care for veterans is the primary mission, it is not the only one (the others being research, education, and backup for the Dept. of Defense). Time spent by physicians doing research (a major recruitment incentive) is time not seeing patients. Similarly, time spent lecturing in medical school or teaching in other venues (another recruitment incentive) is time not seeing patients. Moreover, physician trainees are less efficient than staff physicians, especially in ambulatory care, the focus of access. Physician trainees also have schedules that conflict with continuity of care. Meanwhile, medical schools want to preserve the inpatient setting for training students and residents while preserving high tech care, supporting research and teaching, and maintaining business relationships where VA facilities send and pay for patients to be seen in the affiliated hospitals. Auditors such as the Inspector General and GAO have an important role, but they also have to justify their role by finding problems. (See Michael Power. The Audit Society, 1997 and also Organized Uncertainty, 2007)  Media thrive on scandal and are even more dependent on it in the 24-hr news cycle.  The multiple stakeholders have the power (to varying degrees) to assert their values and interests. When these conflict, change is difficult. The problems are dynamic. Today it is access; tomorrow it may be something else and today’s solution may be tomorrow’s problem.  For example, as primary care in VHA expanded, the specialties required to support primary care were to a large extent ignored, perhaps because of the costs involved. Decreased access to specialists was predictable. This is not to say that there is no access problem. Rather, it means different things to different people. The patient’s personal physician? Any physician? A nurse? It remained rather murky.  Because success is generally determined in terms of objectives, when there is ambiguity in purpose, there will be a lack of clarity about criteria for success.Although various standards have been set, there is little if any evidence on which those standards are based. When the answer to question such as how quickly does someone need to be seen is “it depends,” then characterizing what the problem is can be difficult.  Moreover, “common sense” solutions may not be so simple in practice. Improving access such as after hours clinics requires changes in staffing way beyond the clinic. In addition to physicians, nurses, and clerks, there has to be additional capacity in supporting services such as radiology, laboratory, and pharmacy.  At the Phoenix VA Medical Center, ground zero for the access scandal, there was a shortage of primary care physicians and an inability to recruit them, a common problem nationwide. Common sense solutions may have unintended consequences.  The use of clinical reminders in the electronic health record to improve quality has not only led to check-box medicine, but has also been described as “death by a thousand clicks.”  This analysis just touches the surface, but the work necessary to have a better grasp of the issues should have been conducted in the Independent Review, but alas was not. In addition, some of the biases of the panel clearly show through. The consideration of the electronic health record is a case in point.

The panel made one statement: “electronic health record (EHR) has been stagnant for a decade, and clinicians are frustrated with the lack of integration and mobility and the feature deficits as compared with commercial systems.”  This is simply untrue. For example, in the  Medscape 2014 satisfaction her satisfaction survey (http://www.medscape.com/features/slideshow/public/ehr2014#7), the VA’s EHR called CPRS was the highest rated. The EHR with the highest market penetration is in the middle of the pack. That has been my experience talking to colleagues. Anyone who has had experience with two different systems prefers CPRS.  This is not to say that CPRS can’t be improved. It can and it should. Rather, the idea that the private sector must be better does not conform to the evidence. The panel also came down hard on VA because of the lack of interoperability of CPRS with the EHR used in the Dept. of Defense. This is fair comment. However, it is important to take note of a few things.  First, VA and DoD spent around $1 billion unsuccessfully trying to develop a joint EHR. DoD then chose a commercial package that promises interoperability – we shall see. ( Second, where is interoperability in the private sector. At an affiliated institution, the different modules in its EHR do not communicate with each other, much less any other institution’s system.   Parenthetically, in my own VA facility, we have access to the EHR in two non-VA health care facilities, albeit not our primary affiliate.  The problems with EHRs in the private sector have been well documented. http://hcrenewal.blogspot.com/

There seems to be an assumption that the private sector does things better. There are two health care systems in the US that are of comparable size – Community Health Systems (Brentwood, Tenn.) and HCA (Nashville, Tenn.).  (http://www.beckershospitalreview.com/lists/15-largest-for-profit-hospital-operators-2014.html) Do they have the degree of uniformity of quality demanded of the VA? Do they routinely share “best practices” and have similar operations?  Maybe they do, but we don’t know.  What we do know is that each of these systems has paid out millions of dollars in settlements over issues such as Medicare fraud, Medicaid fraud, Ethics in Patient Referrals Act (also known as the Stark law), the False Claims Act, and other federal and state laws and regulations. One could go on and on. It is not that I think that many of the recommendations are wrong. Quite the contrary, although because the problems are so intertwined, unintended and unanticipated consequences are likely, but though they call for systems thinking, a critically important issue for such a situation, the panel did not evidence much of it.

Additional references.

  1. Independent Assessment of the Health Care Delivery Systems and Management Processes of the Department of Veterans Affairs. http://www.va.gov/opa/choiceact/documents/assessments/Integrated_Report.pdf
  2. Rittel, W. J. and Webber, M.M. 1973. Dilemmas in a General Theory of Planning, Policy Sciences. 4 (2): 155-169.
  3. Australian Public Service 2007. Tackling Wicked Problems: A Public Policy Perspective. Canberra: APSC.
  4. Camillus, C. 2008. Strategy as a Wicked Problem. Harvard Business Review 86 (5): 99- 106.
  5. Conklin, 2006. Wicked Problems and Social Complexity, in Dialogue Mapping: Building Understanding of Wicked Problems. Chichester: John Wiley.
  6. Head, W. 2008. Wicked Problems in Public Policy. Public Policy, 3 (2): 101-118.
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